If you are a vendor who would like to be placed on the bid list for potential consideration for bids and Requests for Proposal (RFP) with The City of Baker Schools, the necessary instructions follow.
1. Register as a vendor. We will need your business number or social security number for tax purposes. This also allows you to receive notice of our competitive sealed bids and proposals for the appropriate category.
2. Respect our policies and procedures. In many instances we are doing what is required by law. There are usually good reasons for requesting the information required in the bidder registration, quotation, or bid forms. Be thorough and neat in responding to our requests. Remember that we may not have time or be allowed to decipher poor penmanship, request missing information, or permit a correction.
3. Deliver nothing until a purchase order is issued. To get a purchase order issued, it takes the approval of the department head/supervisor/administrator, the business manager, and the superintendent. Please give our purchasing department at least a week to issue it.
A purchase order number must be on all documents. Packing slips must accompany all products if applicable. Mail invoices to:
City Of Baker School District
14750 Plank Road
Baker, LA 70714
Send invoices to the attention of Accounts Payable. Please notify us of incomplete shipments. Payment will be processed on complete orders only.
Remember, purchasing is a public process, public information, with public funds. Please call COBSS (225) 778-2371, if you have any questions.