FILE:  E-1.8b

FACILITIES CONSTRUCTION

The City of Baker School Board shall require from the Superintendent or the designated construction supervisor, a review of the architect's activities in his/her administration of building construction.  The Superintendent shall make periodic reports certifying by his/her personal knowledge that the work of the construction contractor and the architect is being performed in accordance with plans, specifications, and contracts.

Requests made by contractors for extensions of time to their contracts, for delay or days missed due to inclement weather, shall be documented on a day by day basis and submitted for the Board's consideration.  No extension shall be granted where proper documentation has not been submitted and the penalty clause of the contract shall be enforced.

Upon completion of the building construction and a final inspection of all its aspects by the architect, contractors, and school officials, a recommendation for its acceptance may be made to the Board.

CHANGE ORDERS

All public work contracts shall contain provisions authorizing the issuance of change orders within the scope of the contract.  The Board, in order to increase or decrease the amount of a contract after bids have been officially accepted by the Board, shall require the approval of a change order.  A change order shall be submitted by the contractor to the project architect and upon his/her recommendation, such change orders shall be submitted to the Superintendent for his/her recommendation of action to be taken by the Board.  If approved by the Board, the Superintendent or designee, in consultation with the architect, shall put the change order into effect and make it a part of the official contract price.

All change orders shall be in writing.  Any change order outside the scope of the contract in excess of the allowable contract limit shall be let out for public bid.

Any change order pertaining to public work which is not required to be put out for public bid, shall either be negotiated in the best interest of the Board or let out for public bid.  Where the change order is negotiated, the Board shall require that said change order be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead.  Where certain unit prices are contained in the initial contract, no deviations shall be allowed in computing negotiated change order costs.

Ref:     La. Rev. Stat. Ann. §§17:81, 38:2212

City of Baker School District